Bookkeeping
Messy books, fixed — and kept clean.
Cleanup, catch-up, monthly books and reconciliation, reviewed before delivery. We rebuild from statements, then close your books by the 10th each month, once records are in.
Reviewed before delivery means a documented check runs before anything reaches you: every bank and card account tied to its statement, open items listed in writing. How the review works.
One fixed fee, agreed in writing. Your CPA keeps the returns; we hand them books that tie out.
Quick answer
Bookkeeping is finished when every account agrees with its statement, not when transactions are entered. That test drives all four services here: cleanup fixes entries that fail it, catch-up creates months that were skipped, reconciliation traces single accounts that won't agree, and monthly bookkeeping repeats the test every period.
Bookkeeping services
Every kind of bookkeeping work, reviewed before delivery.
Whether you're behind, starting over, or running a reconciled monthly close every period — here's exactly what we do.
Bookkeeping cleanup
Messy books, rebuilt from source and made CPA-ready. The canonical fix.
- Bank & credit-card reconciliation
- Transaction recategorization
- P&L and balance-sheet rebuild
Monthly bookkeeping
A reconciled monthly close, run to the same checklist every period.
- Reconciled monthly close
- Owner-readable P&L and balance sheet
- Quarterly review check-ins
Catch-up bookkeeping
Months — or years — behind, caught up cleanly and in priority order.
- Priority-order catch-up
- Tax-deadline-aware sequencing
- CPA-ready handoff
Remote bookkeeping
Full-service bookkeeping in your own QuickBooks file — secure, and reviewed before delivery.
- End-to-end book ownership
- Multi-factor authentication and accountant-level access
- CPA coordination at year-end
Reconciliations
When the books don't match the bank. We fix the root cause, not the symptom.
- Bank, credit-card, loan, merchant
- Undeposited-funds & clearing cleanup
- Documented audit trail
Month-end close
A real close calendar, run on a fixed date each month — not just at year-end.
- Reconciled before the close runs
- Review before delivery
- Reports on a fixed date
Financial reconstruction
Records gone — lost file, vanished bookkeeper, shoebox years? Books rebuilt from third-party source.
- Recovery checked before rebuilding
- Every month reconciled to source
- Estimates flagged, never invented
Bookkeeping problems we solve
If any of this sounds familiar, you're in the right place.
Six situations that prompt a first call. Each one grows with every month it's left, because new entries pile onto the unresolved ones.
Nobody trusts the numbers.
Feeds imported twice, a backlog of uncategorized transactions, reports that disagree with each other. The ledger is rebuilt from statements and every correction is written down.
Bookkeeping cleanup Catch-up bookkeepingYou're months — or years — behind.
A return is due or a lender is waiting, and the books stop months ago. The missing periods are built in the order your deadlines need them.
Catch-up bookkeeping ReconciliationsBalances don't reconcile.
Accounts that won't agree, a negative Undeposited Funds balance, entries recorded twice. Each difference is traced to the transaction behind it and corrected there.
Reconciliations Rotating bookkeepersEvery month it's a new person.
Each close is handled differently and the same questions come back every quarter. One documented checklist runs every month, and each close is reviewed before it reaches you.
Switch without disruption CPA-ready booksYour CPA needs clean books.
Year-end, a loan package or an audit request needs books that tie out. We deliver records your CPA can start from; the filing stays with them.
Books not ready for your CPA No real monthly closeReports are guesses.
Without a monthly close, each report rests on unreconciled numbers. A reconciled close each month gives owners and boards figures they can act on.
Monthly bookkeepingWhat a cleanup actually changes.
QuickBooks bookkeeping
All four services run inside QuickBooks — never a separate platform.
Whichever of the four services above fits your books, the work happens in the QuickBooks Online or Desktop file you already have — nothing migrated to a platform you don't control. Bookkeeping is the first layer: it makes the numbers right, and operational accounting makes them readable.
Need the QuickBooks file itself set up, cleaned up, or migrated — separate from which bookkeeping service you pick? See QuickBooks management for that side of the work.
Figure data as a table
| Service | What it does about the test | Fixed fee | Takes |
|---|---|---|---|
| Bookkeeping cleanup | Fixes the entries that fail it | $1,800–$6,000 once | Two to eight weeks |
| Catch-up bookkeeping | Creates the months that were skipped | $1,800–$6,000 once | Two to eight weeks |
| Account reconciliation | Traces the single account that won't agree | $850–$2,000 one-time for one account. | Set in the written scope |
| Monthly bookkeeping | Repeats the test every period | $550–$1,800 a month | Reports by the 10th |
| Source: Everholt & Co. published ladder (pricing page) | |||
How bookkeeping runs
The same five steps, every month.
Source capture
Statements for every bank, card, payroll, merchant and loan account come in by secure exchange; nothing is reconciled without its statement.
Categorization
Each transaction is coded in QuickBooks to a chart of accounts that fits how the business runs, rather than a default list.
Reconciliation
Each account is agreed to its statement. Differences are traced to their cause, and anything that needs your answer is put to you in writing.
Review before delivery
A documented review of the reconciliations, the P&L and the balance sheet runs before anything is sent.
Reporting
A P&L and balance sheet you can read, plus any views your operation needs, on the same date each month.
Who this is for
Bookkeeping built for the way real organizations operate.
Small businesses
Businesses with $250K–$15M in revenue, from contractors and restaurants to medical practices, online sellers, carriers and property firms, that need a reconciled monthly close.
Nonprofits
Small nonprofits that must keep restricted money apart from unrestricted, record designated gifts and report to a board. Form 990 preparation stays with your CPA.
Churches & ministries
Congregations and ministries that answer to members for every designated gift. Funds are tracked separately, and board reports hold up to questions.
Not sure you're a fit? See how we work →
Compared with the alternatives
Reviewed bookkeeping, built differently — on purpose.
| What you may have now | How we run it |
|---|---|
| Each close done a little differently | One documented checklist, the same every month, with a review before delivery. |
| Software-first bookkeeping | Reviewed work. QuickBooks is the tool we run — not a substitute for judgment. |
| Cheapest-possible data entry | A reconciled monthly close and reports you can actually trust and use. |
Moving from Bench, Pilot or another provider? Read how the handover is timed to your next close → For Bench users, what moving into your own QuickBooks file changes.
We serve businesses across the US remotely, Texas-first. Every service area →
Operational standards
Four things every bookkeeping engagement holds to.
Your own QuickBooks file
The work happens in your QuickBooks file, Online or Desktop, and the file and its history remain yours.
Reviewed before delivery
Reconciliations, P&L and balance sheet pass the documented review before you receive them.
Secure document handling
Multi-factor authentication on each login we hold for your books, least-privilege access, and no shared admin logins.
Books your CPA can use
Each account agreed to its statement and each fix documented, so the year-end handoff is straightforward.
Good bookkeeping is invisible. Its absence shows up at the worst moments: a tax deadline, a loan committee, an audit.
FAQ · Updated October 2026
What owners ask before handing over the books.
Behind, messy, or just unsure? Tell us where the books stand.
Scope first, in writing
Get a free bookkeeping review.
A conversation of about half an hour. We open your QuickBooks file, describe what we find and say plainly if we're the right firm for it. The free books review closes with a written scope and one fixed fee; no price is guessed on the call.