San Antonio bookkeeping, season by season.

We can, and a backlog that crosses January 1, 2026 shows why the work runs from source documents rather than memory. San Antonio's combined rate held at 8.25% when the Advanced Transportation District rate went to 0.375% and the sports-venue tax ended, so rebuilt months on both sides carry the same combined figure while the local split behind it follows the sale date. Seasonal months are rebuilt one at a time and reconciled to their statements, so a strong season doesn't blur into a weak one.

By reconciling every month on its own, not averaging across the year. Tourism-driven revenue swings by season, and treating a strong month's cash position as steady-state leads owners to overspend right before the slow months hit. We close and reconcile monthly so you see the real margin in each period, so the seasonal pattern shows up in the numbers once a full cycle is on record, and so cash gets planned for the months when revenue predictably dips instead of the gap arriving as a surprise.

Production — what's billed — and collections — what actually clears the bank — have to live as separate numbers, with the gap between them, contractual write-offs, pending insurance claims, patient balances, tracked explicitly rather than absorbed into a vague variance. We reconcile the practice-management system to the bank deposit each month so you can see real collections, not billed charges mistaken for revenue.

Government and prime-contractor work is paid against purchase orders with set milestones, and payment can run slower than a standard commercial invoice, so cash flow has to be tracked against the PO schedule rather than assumed to follow a normal 30-day expectation. We build job costs and PO-driven revenue into the chart of accounts so you can see what's been earned, what's been billed, and what's actually been paid, at each stage of the contract.

San Antonio's local rate currently stacks two separate transit levies on top of the state's base tax. The state's side, per the Texas Comptroller, is a 6.25% state sales and use tax, and local jurisdictions can add up to 2% more. Locally, the city's rate includes VIA Metropolitan Transit's 0.5% tax, in place since January 1, 1978, and the Advanced Transportation District's tax, added April 1, 2005 at 0.25% and increased to 0.375% effective January 1, 2026 — the city's separate 0.125% SV (Sports Venue) tax, in place since October 1, 2005, was abolished effective the same date, so San Antonio's combined rate stayed at 8.25% (6.25% state + 1.125% city + 0.5% VIA + 0.375% ATD). For periods before January 1, 2026, the district's earlier 0.25% rate applies instead, which matters when reconstructing a prior period: the combined rate on a sale is 8.25% on either side of the change, but the local split behind it follows the sale date. We make sure your books record the correct rate for each sale and that the sales-tax-payable account ties out to what you actually remit. Confirming any current rate is your CPA's call.