Pricing
Bookkeeping pricing, every fee published.
Monthly from $550/month · Cleanup or catch-up $1,800–$6,000 · QuickBooks file cleanup $850–$2,500
You can size the cost here before speaking to anyone. A free books review then measures your file and turns the range that fits into a single figure, set in writing and billed as agreed, never by the hour.
Reviewed before delivery means a documented check runs before anything reaches you: every bank and card account tied to its statement, open items listed in writing. How the review works.
Published ranges stay indicative until the review. Every final figure is a fixed fee, scoped in writing.
Quick answer
Match the range to the job: $550–$1,800 a month keeps current books current, $1,800–$6,000 once rebuilds books that are wrong or behind, and $850–$2,500 once fixes a QuickBooks file whose records are sound. Where you land inside a range depends on transaction volume, account count and months affected.
A published range assumes one business entity with an ordinary count of bank and card accounts; several entities, heavy transaction volume or a multi-year rebuild get their own written quote.
Published ranges
The core services, with their published ranges.
Budget from these today. The review then turns the right one into a fixed fee for your file.
Ongoing monthly books
$550–$1,800 a month · published range
Books kept current: every account tied to its statement each month, a checklist close, and reports by the 10th, once records are in. Includes the quarterly check-in: one 30-minute call per quarter.
Moves with transaction volume, account count and extras such as payroll recording.
Monthly bookkeepingOne-time cleanup or catch-up
$1,800–$6,000 one-time, up to 12 months in scope · published range
A project for books that are wrong, behind, or both: the ledger rebuilt from its starting balances, or missing months built from statements. Longer backlogs are scoped separately.
Moves with the months in scope, the accounts involved and whether payroll must be recreated.
Bookkeeping cleanupQuickBooks file fix
$850–$2,500 one-time, file-only scope · published range
A narrower project for a software file that misbehaves while the records underneath are sound: stranded payments, runaway bank rules, damaged data.
Moves with the months affected, the accounts involved and the file's condition.
QuickBooks cleanupHow long: Books cleanup: two to eight weeks; file-only QuickBooks cleanup: two to six weeks. A QuickBooks file-only cleanup typically takes two to six weeks (file-only scope): the records underneath are sound and the work stays inside the software file. A bookkeeping cleanup or catch-up typically takes two to eight weeks, because months have to be corrected or rebuilt from statements.
Every published fee
| Service | Fixed fee | What it covers |
|---|---|---|
| Monthly bookkeeping | $550–$1,800 a month (from $550/month) | Includes the quarterly check-in: one 30-minute call per quarter. Month-to-month, 30 days' written notice |
| Bookkeeping cleanup or catch-up | $1,800–$6,000 one-time | Up to 12 months in scope; longer backlogs are scoped separately |
| QuickBooks file cleanup | $850–$2,500 one-time | File-only scope: the records underneath are sound |
| Account reconciliation | $850–$2,000 one-time | One account that won't agree with its statement; several accounts or errors across the ledger are scoped as a cleanup |
| Financial reconstruction | Scoped, from $3,500 | Books rebuilt from bank, card, processor and payroll records |
| QuickBooks setup | from $850 | A new file, set up to be kept clean |
| Desktop-to-Online migration | from $1,500 | Scoped in writing after the free review |
| Fractional controller | $2,500–$5,000 a month | Close oversight, controls and reporting |
| Advisory retainer | from $3,000 a month, scoped | Ongoing advisory, scoped in writing |
| Advisory project | from $2,500 | A budget, forecast or cash-flow model |
| Payroll processing and payroll-tax filings | Quoted in writing | A scoped add-on; no published number |
| Sales-tax filing as the named filer, where agreed in writing | Quoted in writing | A scoped add-on; no published number |
| Free books review | Free | Closes with a written scope and one fixed fee |
How fixed-fee pricing compares with the other ways the market charges for bookkeeping is laid out in what a bookkeeper costs. The factors behind a cleanup figure are in what a cleanup costs.
Which range applies
Start from the state of your books, not the service name.
Find the row that describes your books today. The free review confirms it, or tells you which other row fits better.
| Your books today | What they need | Range |
|---|---|---|
| Clean and current, and you want them kept that way | Monthly bookkeeping | $550–$1,800 a month |
| Recorded, but miscoded or carrying balances nobody can explain | Bookkeeping cleanup | $1,800–$6,000 once |
| Months with nothing entered at all | Catch-up bookkeeping | $1,800–$6,000 once |
| Records lost or never kept, so the books must be rebuilt from bank and processor records | Books rebuilt from third-party records | Scoped, from $3,500 |
| One account that won't match its statement, with the rest of the file sound | Account reconciliation | $850–$2,000 once for a single account; several accounts are scoped as a cleanup |
| Sound records inside a QuickBooks file that misbehaves | QuickBooks file cleanup | $850–$2,500 once |
| Still on QuickBooks Desktop and moving to Online | Desktop-to-Online migration | from $1,500 |
| Wrong or behind now, with monthly service wanted afterwards | A one-time project, then monthly | Both, in one written scope |
Inside a range
Five things that move your figure up or down.
These are what the free review measures. None of them is a guess about the size of your business; each one is counted from the file.
Monthly transaction count
More transactions mean more coding and more to tie out each period. It's the main lever on a monthly fee.
Accounts with statements
Each bank, card, loan and processor account is one more statement to agree, every month or every period of a project.
Months in scope
For one-time work, a single year and several years are different projects. The month count is the main lever on a cleanup fee.
Payroll and extras
Recording payroll, tracking classes or locations, and handling several payment processors each add steps.
How the business operates
Job costing, inventory, trust accounts or restricted funds add structure that a simple service business doesn't need.
Figure data as a table
| Service | Fixed fee | Covers | Takes |
|---|---|---|---|
| Monthly bookkeeping | $550–$1,800 a month | The reconciled close, the quarterly check-in | Ongoing |
| Cleanup or catch-up | $1,800–$6,000 once | Up to 12 months in scope | Two to eight weeks |
| QuickBooks file cleanup | $850–$2,500 once | The software file; the records underneath are sound | Two to six weeks (file-only scope) |
| Account reconciliation | $850–$2,000 once | One account tied to its statements; several are a cleanup | Set in the written scope |
| Financial reconstruction | Scoped, from $3,500 | Books rebuilt from third-party records | Scoped in writing |
| Source: Everholt & Co. published ladder (pricing page) | |||
Getting your figure
How a published range becomes your fixed fee.
We measure the file
With access to your QuickBooks file or statements, we count accounts, months and volume, and note anything unusual. No charge and no obligation.
You get a written scope
One fixed figure per service, monthly, one-time or both, with what's included spelled out line by line.
You decide
Accept it and work starts on the agreed date. Decline it and you've spent nothing.
Ready for your figure? Get a free books review.
Inclusions
What the fee covers, and what sits outside it.
Inside the fixed fee
- Every reconciliation the scope lists, month by month.
- Recording payroll: included · Running payroll and payroll-tax filings: scoped as an add-on.
- The close, or the project work, and the reports that come out of it.
- The documented review that runs before anything reaches you.
- For monthly service, the quarterly check-in — one 30-minute call per quarter — and year-end coordination with your CPA.
- For projects, a written record of every material change.
- Answers in plain English whenever you ask what a figure means.
Outside it
- Income tax returns and tax advice, which stay with your CPA.
- Running payroll and payroll-tax filings, and sales-tax filing as the named filer: scoped add-ons, quoted in writing.
- Audits and attestation work.
- Your QuickBooks subscription, which stays in your name.
Why ranges
One monthly price would only fit an imaginary average business.
A two-account consultancy and a restaurant with five accounts and a year of backlog are different amounts of work. A single advertised figure would overcharge the first or shortchange the second, and the difference would surface later as add-ons.
Ranges let you budget honestly now. The review makes the figure exact, and the written scope keeps it that way. More on how we work.
Changes are scoped first
If the work grows, you see a revised scope and fee in writing before any of the extra work happens.
No hourly billing
A slower month or a tangled file doesn't turn into a bigger invoice, because nothing is metered.
Seeing the price before the first conversation should be normal. We publish ours, then make it exact after a proper look at your books.
FAQ · Updated October 2026
What owners ask about cost and terms.
Switching from a provider whose invoices kept creeping? See how the switch works.
Get a free books review
Turn a range into your figure.
We go through your QuickBooks file or records and show which range fits, and why. The free books review closes with a written scope and one fixed fee; no price is guessed on the call. There's no obligation, and no hourly billing if you go ahead.