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Austin · books kept remotely

Remote books for Austin companies.

Monthly from $550/month · cleanup $1,800–$6,000 · see published pricing

Free books review Request a call

Tech jobs were about 16.3% of all employment in the Austin area (2022 data), compared with 9.0% nationally, per the Austin Chamber of Commerce's high-tech industry report. We keep the books for those companies, and for the professional firms and hospitality operators around them, remotely in each client's own QuickBooks file.

Every engagement is reviewed before delivery. See the review steps. One fixed fee in writing, and your CPA keeps the tax side.

Deferred revenue tracked Investor- & CPA-ready SaaS tax split applied
INVESTOR-READY burn and runway, current AUSTIN · SAAS + SERVICES runway · margins · real

Quick answer

Yes. Startups, practices and restaurants in Austin all get the same remote bookkeeping, cleanup and catch-up. SaaS and other data processing services are taxable on 80% of the charge, per the Texas Comptroller, so a subscription invoice books tax on that portion, not the full amount and not zero. A free books review shows which service fits.

Services for Austin companies

Built for growth sprints, and the cleanup after one.

Every service here runs remotely for Austin companies. Books that drifted during a growth sprint get a cleanup; months nobody recorded get catch-up bookkeeping; then the close stays current.

Monthly bookkeeping

Burn and runway you can quote, from a close reconciled every month.

Monthly bookkeeping

Remote bookkeeping

Books handled end to end for a distributed team, in the QuickBooks file your company owns.

Remote bookkeeping

Bookkeeping cleanup

Books that drifted during a growth sprint, rebuilt from bank and card statements.

Bookkeeping cleanup

Small business accounting

Owner-readable statements for a practice or a restaurant, not only a startup.

Accounting for Austin owners

Austin sits inside our Texas service area, and nothing here requires a visit. Why owners work with us →

ONE MONTH · TWO SIDES · ONE ANSWER THE BANK STATEMENT Ending balance on the statement + deposits in transit − checks not yet cleared ADJUSTED BANK BALANCE YOUR BOOKS Ending balance in the ledger + interest, − fees not yet recorded ± errors found and corrected ADJUSTED BOOK BALANCE THEY AGREE — DIFFERENCE: ZERO Only then is the month locked
Behind each service above sits one routine for Austin clients: every bank and card account's statement balance and ledger balance, adjusted for timing items, brought to agreement before the month closes.
A journal entry for one software-as-a-service invoice: accounts receivable is debited for the charge plus tax, subscription revenue is credited for the full charge, and sales tax payable is credited for tax on only the taxable 80% of the charge, so the exempt 20% carries no tax and the liability matches what will be remitted. The entry totals $1,066.00 in debits and $1,066.00 in credits.
Figure data as a table
A SaaS invoice in Austin: sales tax on 80% of the charge
AccountDebitCreditWhy
Accounts receivable1,066.00—The invoice total the customer owes
Subscription revenue—1,000.00The full monthly charge; tax isn't revenue
Sales tax payable—66.008.25% on the taxable 800.00, which is 80% of the charge
Totals1,066.001,066.00The exempt 200.00 carries no tax
Source: Texas Comptroller, Publication 96-259. Checked: 2026-09-28.
Booking tax on the whole charge, or on none of it, puts the liability out of line with the return, so the invoice books it on the taxable portion only. Illustrative example — not client data. Assumptions stated. Assumptions: An invented monthly subscription charge billed to a customer address where the combined rate reaches the 8.25% cap; whether a service counts as data processing, and the rate for a real address, are for your CPA and the Comptroller's published rates to settle.

Who we serve

Technology, professional services, and hospitality — numbers each one can trust.

We serve technology companies, professional-services firms and hospitality operators across Austin; each keeps its books in its own QuickBooks file while we work on them from a distance.

As the seat of Texas state government, Austin is also home to a legal, accounting and consulting sector that works alongside the tech industry, and to a hospitality scene — restaurants, bars, hotels and food trucks — that Visit Austin, the city's tourism arm, markets as part of Austin's identity as a business and leisure destination.

Three different playbooks, one requirement: numbers that are accurate and current. We keep the close reconciled, remotely, reviewed before delivery.

Technology & startups

Burn, runway, and investor-ready books kept current — accrual where it tells the truth, ready when diligence asks.

Professional services

Legal, accounting and consulting practices — project revenue, billing-vs-collection, and clean statements for partners.

Restaurants, bars & food trucks

POS deposits tied to the bank, delivery-app fees booked right, tips handled as a liability, prime cost readable. Restaurant bookkeeping →

FAQ · Updated October 2026

Answers for Austin founders and owners.

It's document work, not desk work: statements, processor and payroll reports, and access to your QuickBooks file. For an Austin SaaS company, the rebuilt months also restore deferred revenue — annual prepayments recognized month by month — and apply the Comptroller's 80%-taxable treatment for data processing to each invoice in the backlog, so the recovered months show revenue actually earned and a sales-tax liability that ties to what was remitted.
Generally, yes — the Texas Comptroller treats software-as-a-service as a data processing service, and data processing services are taxable on 80% of the charge, with the remaining 20% exempt, rather than the full sale. For a subscription software business, that means sales tax has to be calculated and tracked on that 80%-taxable portion, not the full invoice amount and not zero. We set the books up to apply that split correctly on every SaaS invoice and keep the sales-tax-payable account reconciled to what's actually remitted; the underlying taxability call for your specific offering stays with your CPA.
Cash from an annual or multi-month subscription paid upfront isn't all revenue the day it lands — it's earned month by month as the service is delivered. We book the payment to a deferred-revenue liability account first, then recognize it as revenue on a schedule that matches the subscription period, so a single big renewal doesn't make one month look artificially strong while the months it actually covers look artificially weak. That's what gives a subscription business, and its investors, a monthly number that reflects what was actually earned.
Yes, for whatever portion of your revenue is a standard taxable sale rather than SaaS's data-processing treatment. The state rate is 6.25%, and local jurisdictions can add up to 2% more, per the Texas Comptroller; in Austin, that local share includes a 1% transit tax from Capital Metro, in place since July 1, 1985. We make sure your books record the correct combined rate on every sale that calls for it, and reconcile the sales-tax-payable account to what's actually remitted; taxability itself is a question for your CPA.
Yes. A funded or fundraising startup lives or dies on clean numbers: an accurate monthly burn, runway anyone can trust, and books an investor or board can read without flinching. We keep that close reconciled and current so your numbers are ready when a diligence request lands, not reconstructed in a panic. Accrual-basis where it tells the truer story, coordinated with your CPA on the tax side. We're not a CPA firm — we keep the books investor- and CPA-ready.
Yes. High transaction volume across cards and delivery apps, tips that belong to staff, and platform fees deducted before the deposit hits the bank are the three places hospitality books break. We tie every POS deposit to the bank, book the platform fees correctly, and keep prime cost readable — the full approach is on our restaurant bookkeeping page, and all of it runs remotely.

Go deeper: Texas business taxes and your books · pricing.

Austin, remotely

Get books that keep up with Austin.

We look at the file, then put two numbers in writing: the monthly fee to keep it reconciled and current, and the cost of any catch-up first. Startup, practice or bar, the work happens in the file you already have.

Free books review Request a call
Remote from day one Investor- & CPA-ready Fee fixed before work